Switching a job has more tasks than just cracking an interview. You need to inform your current employer about your plans for the job change.
The reason for changing a job can be anything. However, a report by GoRemotely states that 39% of people are willing to change their jobs because of better salaries in 2022.
If you are also planning to grab a new job and have cleared the interview round, you will need to write a 2 week notice letter to the authorized person in your current company.
We are here with some practical steps to craft a professional notice letter that will kindly show your intentions and help you leave your current job on healthy terms:
Use A Professional Format
To write a notice letter, you can use the elements of a professional letter format. You can check out all the significant notice letter elements here:
- Name of the person you are writing the letter
- Designation of that person
- Name of company and its address
- Date of the letter
- The date on which you’re leaving
- Letter body in easy-to-read language
- Your signature at the end
These elements will help you build a professional notice letter to leave your company in 2022.
Keep Your Letter Concise
We recommend you always try to keep your notice letter concise. You can be to the point while writing your notice letter.
Apart from this, we advise you to use easy-to-read language without complex words to write a letter.
You can use simple fonts like Arial or Times New Roman to write your notice letter as it will show more professionalism than any other font style.
Be Positive
We recommend you keep a positive tone while writing your notice letter. Writing bad about your colleagues or company might make your employer feel bad.
You can write about some good things you experienced in the company.
Always try to maintain good relationships with your ex-colleagues as you do not know where you will need them again.
Proofread Twice
Proofreading is an essential task as it minimizes errors in your notice letter. As a professional document, your notice letter needs to be error-free.
Hence, we suggest you keep your mind focused while proofreading your notice letter.
Mention Your Next Steps
At the end of your notice letter, you can state that you will address all your tasks and duties appropriately till your last day at the company.
Moreover, you can also mention that you will pass every essential information related to the role to your replacement properly.
Sign Off
End your letter with a thank note and your full name. It will show your courtesy towards the employer and your company.
Send It To The Authorized People
After summing up everything, you can send the notice letter to your HR and other authorized people in the company.
You can email this letter directly to HR and keep other people in cc and bcc.
Key Takeaways
Notice letter writing seems easy but can be tricky if you do not have the knowledge to frame it properly.
You can follow these below-given guidelines to write a professional 2-week notice letter in 2022:
- Use a professional format to write your notice letter
- Keep your notice letter concise and use easy-to-read-language while writing
- Stay on the positive side while writing your letter and do not say anything bad about employees and the company
- Proofread your letter twice before sending it to HR or other authorized people in the company
- Mention that you will complete your tasks by your last day in the company
- Sign off with a thank note to maintain healthy relations with the employer and company
- Send the letter to HR and your manager for approval
These are some practical steps to write an effective and kind notice letter. You can use them to write your notice letter and leave your company with healthy terms.
